1	A Shared Storage Facility for Illinois Presented at the IACRL Conference by Tom Peters of TAP Information Services April 1, 2004, Oak Brook, Illinois
2	This Presentation Is Available On the Web At: www.tapinformation.com/IACRL.htm
3	What’s In a Word? Sharing, Cooperating, Collaborating Repositories, Depositories, Storage Facilities, Warehouses Remote, Off-Site, Centralized A Facility or a Service?
4	Our Challenge How can we work together to plan and construct an economical, reliable, responsible, and sustainable system for storing, preserving, and retrieving printed books and journals in an era when, overall, the value and roles of printed information are being assumed by digital information?
5	The Nature of Value “Printed information is losing value.” Complex Dynamic Accrues to both single objects and groups Use is only one indicator of value Shared storage is most valuable and effective for low use materials.
6	Digital Flip Flop? The Good Old Days Printed material is widely dispersed Networked servers are few and far between The Good New Days Networked servers are everywhere Printed materials may begin to regroup into larger, fewer clusters
7	A Wee Bit of History 1902: Harvard President proposed remote storage for “dead” books. 1938: New England Deposit Library 1951: Midwest Inter-Library Center 1951: Hampshire Inter-Library Center 1982: First module for NLRF in CA 1986: Harvard Depository’s first module 1998: U of Missouri Libraries Depository 2000: PASCAL facility in Colorado 2000: Minnesota Library Access Center 2001: Duke Library Service Center 2002: ReCAP (Columbia, Princeton, NYPL)
8	Key Question #1 How is the digital era affecting the need for academic libraries to acquire, organize, store, and provide access to printed publications? Short-term Effects Long-term Effects
9	Key Question #2 What are the alternatives to a shared storage facility? More within-library storage More on-campus storage More just-off-campus storage Massive reformatting initiatives
10	Examples: Shared Storage Facilities Southern Regional Library Facility at UCLC http://www.srlf.ucla.edu/ PASCAL (Preservation and Access Service Center for Colorado Academic Libraries) http://www-libraries.colorado.edu/about/pascal.htm Minnesota Library Access Center http://kinglear.lib.umn.edu/mlac
11	Advantages Economical to build and operate Considerable cost avoidance for participating institutions Improved environmental conditions Improved security and materials control May lead to other types of worthwhile collaboration
12	Risks Mold Vermin Fire Flood Tornadoes Earthquakes Terrorists Civil Disobedience & Disturbances
13	Access Issues Intellectual Access and Discoverability On-Site Physical Access to the Facility Off-Site Access to the Items Stored in the Facility Delivery (and return) of the physical items Reformatting on demand?
14	User Concerns Loss of Browsability Retrieval Delays Poor Intellectual Access
15	Possible Additional Components Last Copy Center Statewide Preservation Program Hub for Statewide Resource Sharing Digitization Lab Digital Storage Center Print on Demand Center
16	Ways and Means How many shared storage facilities does IL need? Preliminary planning process Site selection Building design Costs Construction & Other Start-Up Costs Operating Costs Expansion Costs User Costs Possible Funding Sources
17	Emerging Principles Trust Transparency Think Large, Start Small Minimize the Inconvenience to the User No Single Solution to All Local Storage Challenges
18	Ponderable Quotation #1 Fuhlrott. Rolf. 1980. “Cooperative storage.” Libri 30 (4): 321-337. “Progress has not been as great as it could be. This is certainly due to the fact that many librarians—contrary to their own statements—are basically individualists, whose primary concern is their own institution. The library needs of their city, state or nation are only of secondary importance to them.”
19	Ponderable Quotation #2 Gorman, Michael. 1987. “Movable compact shelving: The current answer.” Library Hi Tech 5 (4): 23-26. “…remote storage is the ugly stepchild of modern librarianship. Not even those who practice it can be said to be proponents.”
20	Questions and Discussion Tom Peters TAP Information Services 1000 SW 23^rd Street Blue Springs, MO 64015 Email: tapinformation@yahoo.com Web: www.tapinformation.com Phone: (816) 228-6406